from my newsletter
These tips assume you have Microsoft Outlook as your mail program and that the folder list is visible (on the view menu click folder list)
Work Off Line
If you have a dial up modem and pay by the minute for time connected it makes sense to minimise your time on line. You only need to be on line to send/receive messages. You can read and write email while off line.
Under Tools/Options/Mail delivery check the hang-up after sending messages box
Did you know you can organise your mail to group like items together rather than sprinkled through the inbox - for example you could keep all these newsletters together.
create rules to automatically file an e-mail into a folder depending on who its from or what the subject is
for example to file this newsletter
drag to contacts list
you get an e-mail from someone and want to add their name to your address book - you could open your address book and type in the details - but there is a faster way, simply drag and drop the e-mail (from the inbox list) to the contacts folder (in the folder list)
use the signature option to automatically insert your name,address at the bottom of an e-mail. . To do it yourself
You can use this method to insert any text you regularly add to an email
when sending an e-mail you can type an e-mail address in the 'To' box - or you can click the 'To' button and choose a name from your address book. But the quickest way is to type the persons name as it appears in your address book and Outlook will look up the address for you
e.g if you had my name in your address book as Richard Dowie - just type Richard in the 'To' box, press the tab key and voila! my name will be replaced with my address
(NB if you have 2 Richards in your book you have to include a few letters of the surname as well)
a quick way to send someone a file
(reminder - to 'drag and drop' locate cursor over item,hold down left button and move mouse cursor until its over your target and then release left button)
use the red flag.
An e-mail arrives which you can't afford to ignore - red flag it and it will remain at the top of your inbox even after other mail has arrived. Right click the email in the inbox list (or choose Actions on top menu bar) and choose "Flag for follow up". To clear the flag repeat the process and click clear flag.